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Visit us at the K Trade Fair!

19 – 26 October 2022 in Düsseldorf, Germany: Hall 10, Stand Number 10H07

Visit us at the K Trade Fair! 19 – 26 October 2022 in Düsseldorf, Germany: Hall 10, Stand Number 10H07

DATA PRIVACY

Privacy Policy

1. An overview of data protection

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e., the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.

2. Hosting

We are hosting the content of our website at the following provider:

Host Europe

The provider is the Host Europe GmbH, Hansestraße 111, 51149 Köln, Germany (hereinafter referred to as: Host Europe). Whenever you visit our website, Host Europe will record a variety of logfiles, including your IP addresses.

For details, please refer to the Data Privacy Policy of Host Europe: https://www.hosteurope.de/AGB/Datenschutzerklaerung/.

We use Host Europe on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in making the depiction of our website as dependable as possible. If you have been asked for your respective consent, processing shall occur exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, if the consent comprises the archiving of cookies or access to information on the user’s device (e.g., device finger printing) as defined in the TTDSG. Such consent may be revoked at any time.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

IPT Institut für Prüftechnik Gerätebau GmbH & Co. KG
Schulstraße 3
86447 Todtenweis

Phone: +49 8237 966 0
E-mail: +49 8237 966 480

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

General information on the legal basis for the data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.

Information on data transfer to the USA and other non-EU countries

Among other things, we use tools of companies domiciled in the United States or other from a data protection perspective non-secure non-EU countries. If these tools are active, your personal data may potentially be transferred to these non-EU countries and may be processed there. We must point out that in these countries, a data protection level that is comparable to that in the EU cannot be guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process, analyze, and permanently archive your personal data for surveillance purposes. We have no control over these processing activities.

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

4. Recording of data on this website

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.

Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.

Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TTDSG); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

Which cookies and services are used on this website can be found in this privacy policy.

Consent with Borlabs Cookie

Our website uses the Borlabs consent technology to obtain your consent to the storage of certain cookies in your browser or for the use of certain technologies and for their data privacy protection compliant documentation. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany (hereinafter referred to as Borlabs).

Whenever you visit our website, a Borlabs cookie will be stored in your browser, which archives any declarations or revocations of consent you have entered. These data are not shared with the provider of the Borlabs technology.

The recorded data shall remain archived until you ask us to eradicate them, delete the Borlabs cookie on your own or the purpose of storing the data no longer exists. This shall be without prejudice to any retention obligations mandated by law. To review the details of Borlabs’ data processing policies, please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

We use the Borlabs cookie consent technology to obtain the declarations of consent mandated by law for the use of cookies. The legal basis for the use of such cookies is Art. 6(1)(c) GDPR.

Contact form

If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.

Request by e-mail, telephone, or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. Plug-ins and Tools

Vimeo Without Tracking (Do-Not-Track)

This website uses plugins of the Vimeo video portal. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

Whenever you visit one of our pages featuring Vimeo videos, a connection with the servers of Vimeo is established. In conjunction with this, the Vimeo server receives information about which of our sites you have visited. Vimeo also receives your IP address. However, we have set up Vimeo in such a way that Vimeo cannot track your user activities and does not place any cookies.

We use Vimeo to make our online presentation attractive for you. This is a legitimate interest on our part pursuant to Art. 6(1)(f) GDPR. If a respective declaration of consent was requested (e.g. concerning the storage of cookies), processing shall occur exclusively on the basis of Art. 6(1)(a) GDPR; the given consent may be revoked at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission and, according to Vimeo, on “legitimate business interests”. Details can be found here: https://vimeo.com/privacy.

For more information on the handling of user data, please consult Vimeo’s data privacy policy at: https://vimeo.com/privacy

Google Fonts (local embedding)

This website uses so-called Google Fonts provided by Google to ensure the uniform use of fonts on this site. These Google fonts are locally installed so that a connection to Google’s servers will not be established in conjunction with this application.

For more information on Google Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

Google Maps

This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer. In case Google Maps has been activated, Google has the option to use Google Fonts for the purpose of the uniform depiction of fonts. When you access Google Maps, your browser will load the required web fonts into your browser cache, to correctly display text and fonts.

We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6(1)(f) GDPR. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

Information on the processing of personal data of applicants pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR)

1. Definitions
This information is based on the terminology used by the European regulator when adopting the General Data Protection Regulation (GDPR). We would therefore refer you to the definitions in Article 4 GDPR. These can be viewed at https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN.

2. Name and address of the data controller and the data protection officer
The controller as defined by the GDPR is:
IPT Institut für Prüftechnik Gerätebau GmbH & Co. KG
Schulstrasse 3
86447 Todtenweis, Germany
Phone: +49 8237 966-0
Fax: +49 8237 966-480
E-mail: iptsales@iptnet.org

Represented by managing directors Sven Sommer and Amadou Ba


Our data protection officer can be contacted by

E-mail: datenschutz@iptnet.org
Mail: at the above address, with the additional line ‘Data Protection Officer’

3. Information on data processing

3.1. Scope of the processing of personal data
In accordance with the principles of data protection law, we process personal data only to the extent that this is necessary, is permitted by applicable legal provisions, or if we are obliged to do so.

3.2.Data sources/data types
We process personal data that we receive from you in connection with your application documents and interviews.

This specifically includes:
  • general data about you personally (name, address, contact details)
  • information on knowledge and skills, such as training and work certificates, curriculum vitae and assessments


Other relevant personal data might also include the following:
  • health data, if relevant to your employment
  • data published by the applicant on professional social networks such as LinkedIn and XING


3.3. Purpose of the processing and legal basis
We process your personal data to decide on the creation of an employment relationship. The legal basis for this is Article 88(1) GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG).
If necessary, we also process your data to protect our legitimate interests in accordance with Article 6(1)(f) GDPR.

This includes:
  • identification of multiple applications
  • assertion and defence of legal claims asserted within the context of the application procedure


If you have given us your consent to process your personal data in accordance with Article 6(1)(a) and Article 88(1) GDPR in conjunction with Section 26(2) BDSG, we will use your data to the extent and for the purpose described in the declaration of consent.
We process special categories of personal data in accordance with Article 9(1) GDPR for employment purposes if this is necessary for the exercising of rights or the fulfilment of legal obligations under labour law, social security and social protection legislation. The legal basis for this is Article 88(1) GDPR in conjunction with Section 26(3) BDSG. In addition, special categories of personal data may be processed on the basis of consent pursuant to Article 9(2)(a) GDPR in conjunction with Section 26 BDSG.
3.4. Recipients of the personal data
Within our company, the persons and departments that are involved in the decision on the creation of an employment relationship with you or that need access to your data to implement our legitimate interests, such as the human resources department, management, line managers, etc., have access to your data.
Personal data may also be transmitted for the above-mentioned purposes to the service providers and agents employed by us if this is necessary for the execution of their respective services, e.g. IT service companies. Where necessary, agreements have been concluded pursuant to Article 28 GDPR.
Data is also passed on to recipients outside the company, provided this is permitted or required by law or with your consent. Under these conditions, recipients of personal data may include the following, for example:
  • lawyer
  • service providers within the context of contract processing relationships


We do not transfer any personal data to entities in third countries (countries outside the European Economic Area).

3.5. Data storage period
Personal data of rejected applicants will be deleted or in individual cases returned six months after completion of the application procedure.
Where the storage of applications has been agreed for positions that may be filled at a later date, they will be stored for a maximum of 24 months.
Personal data processed by us on the basis of a legitimate interest will be erased as soon as a legitimate interest in the data processing no longer exists or as soon as you have effectively objected to it.
Personal data of successful applicants is transferred to the personnel file.
4. Automated decision making in individual cases
We do not use automated decision making or profiling to decide on the creation of employment relationships.

5. Obligation to provide data
As part of the application process, you are only required to provide personal data that is necessary for the decision on the creation of an employment relationship. Besides your name and contact details, this data is usually information about your knowledge and skills, such as training and work certificates, curriculum vitae and assessments. Without this information we cannot assess whether you have the necessary knowledge and skills for the position for which you have applied, and you will not be considered in the selection process.

6. Rights of data subjects
You are entitled to extensive rights with regard to the processing of your personal data. In the following we would like to familiarise you with these rights:

  • Right to be informed You have the right to be informed about the data stored with us, in particular the purpose for which the data is processed and how long the data is stored (Article 15 GDPR).
  • Right to rectification You have the right to ask us to rectify any personal data concerning you without undue delay if it is incorrect (Article 16 GDPR).
  • Right of withdrawal You have the right to withdraw any consent you have given at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent until withdrawal. (Article 7(3) GDPR).
  • Right to erasure You have the right to ask us to erase the personal data concerning you. The conditions stipulate that you can request the erasure of your data if, for example, we no longer need the personal data for the purposes for which it was collected or otherwise processed, if we have processed the data unlawfully, you have legitimately objected to its processing, or if there is a legal obligation to erase it (Article 17 GDPR).
  • Right to data portability You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format (Article 20 GDPR), provided that it has not already been erased and the relevant requirements of Article 20 GDPR are met.
  • Right to object You have the right to object to the processing of personal data concerning you at any time for reasons arising from your particular situation (Article 21 GDPR). We will cease processing your personal data unless we can demonstrate compelling legitimate grounds for this that override your interests, rights and freedoms, or unless the processing is being used to establish, exercise or defend legal claims.
  • Right to lodge a complaint with the authorities You have the right to appeal to the above-mentioned data protection officer or to a data protection supervisory authority if you believe that the processing of personal data concerning you is in breach of the General Data Protection Regulation. (Article 77 GDPR) The competent data protection supervisory authority for us is:
    The Bavarian Data Protection Authority (Bayerische Landesamt für Datenschutzaufsicht – BayLDA)
    Promenade 18
    91522 Ansbach, Germany
Information on the processing of personal data of business customers pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR)

1. Definitions
This information is based on the terminology used by the European regulator when adopting the General Data Protection Regulation (GDPR). We would therefore refer you to the definitions in Article 4 GDPR. These can be viewed at https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN.

2. Name and address of the data controller and the data protection officer
The controller as defined by the GDPR is:
IPT Institut für Prüftechnik Gerätebau GmbH & Co. KG
Schulstrasse 3
86447 Todtenweis, Germany
Phone: +49 8237 966-0
Fax: +49 8237 966-480
E-mail: iptsales@iptnet.org

Represented by managing directors Sven Sommer and Amadou Ba


Our data protection officer can be contacted by

E-mail: datenschutz@iptnet.org
Mail: at the above address, with the additional line ‘Data Protection Officer’

3. Information on data processing

3.1. Scope of the processing of personal data
In accordance with the principles of data protection law, we process personal data only to the extent that this is necessary, is permitted by applicable legal provisions, or if we are obliged to do so.

3.2.Data sources/data types
We process personal data that we receive from you in connection with your application documents and interviews.

This specifically includes:
  • general data about you personally (name, address, contact details)
  • information on knowledge and skills, such as training and work certificates, curriculum vitae and assessments


Other relevant personal data might also include the following:
  • health data, if relevant to your employment
  • data published by the applicant on professional social networks such as LinkedIn and XING


3.3. Purpose of the processing and legal basis
We process your personal data to decide on the creation of an employment relationship. The legal basis for this is Article 88(1) GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG).
If necessary, we also process your data to protect our legitimate interests in accordance with Article 6(1)(f) GDPR.

This includes:
  • identification of multiple applications
  • assertion and defence of legal claims asserted within the context of the application procedure


If you have given us your consent to process your personal data in accordance with Article 6(1)(a) and Article 88(1) GDPR in conjunction with Section 26(2) BDSG, we will use your data to the extent and for the purpose described in the declaration of consent.
We process special categories of personal data in accordance with Article 9(1) GDPR for employment purposes if this is necessary for the exercising of rights or the fulfilment of legal obligations under labour law, social security and social protection legislation. The legal basis for this is Article 88(1) GDPR in conjunction with Section 26(3) BDSG. In addition, special categories of personal data may be processed on the basis of consent pursuant to Article 9(2)(a) GDPR in conjunction with Section 26 BDSG.
3.4. Recipients of the personal data
Within our company, the persons and departments that are involved in the decision on the creation of an employment relationship with you or that need access to your data to implement our legitimate interests, such as the human resources department, management, line managers, etc., have access to your data.
Personal data may also be transmitted for the above-mentioned purposes to the service providers and agents employed by us if this is necessary for the execution of their respective services, e.g. IT service companies. Where necessary, agreements have been concluded pursuant to Article 28 GDPR.
Data is also passed on to recipients outside the company, provided this is permitted or required by law or with your consent. Under these conditions, recipients of personal data may include the following, for example:
  • lawyer
  • service providers within the context of contract processing relationships


We do not transfer any personal data to entities in third countries (countries outside the European Economic Area).

3.5. Data storage period
Personal data of rejected applicants will be deleted or in individual cases returned six months after completion of the application procedure.
Where the storage of applications has been agreed for positions that may be filled at a later date, they will be stored for a maximum of 24 months.
Personal data processed by us on the basis of a legitimate interest will be erased as soon as a legitimate interest in the data processing no longer exists or as soon as you have effectively objected to it.
Personal data of successful applicants is transferred to the personnel file.
4. Automated decision making in individual cases
We do not use automated decision making or profiling to decide on the creation of employment relationships.

5. Obligation to provide data
As part of the application process, you are only required to provide personal data that is necessary for the decision on the creation of an employment relationship. Besides your name and contact details, this data is usually information about your knowledge and skills, such as training and work certificates, curriculum vitae and assessments. Without this information we cannot assess whether you have the necessary knowledge and skills for the position for which you have applied, and you will not be considered in the selection process.

6. Rights of data subjects
You are entitled to extensive rights with regard to the processing of your personal data. In the following we would like to familiarise you with these rights:

  • Right to be informed You have the right to be informed about the data stored with us, in particular the purpose for which the data is processed and how long the data is stored (Article 15 GDPR).
  • Right to rectification You have the right to ask us to rectify any personal data concerning you without undue delay if it is incorrect (Article 16 GDPR).
  • Right of withdrawal You have the right to withdraw any consent you have given at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent until withdrawal. (Article 7(3) GDPR).
  • Right to erasure You have the right to ask us to erase the personal data concerning you. The conditions stipulate that you can request the erasure of your data if, for example, we no longer need the personal data for the purposes for which it was collected or otherwise processed, if we have processed the data unlawfully, you have legitimately objected to its processing, or if there is a legal obligation to erase it (Article 17 GDPR).
  • Right to data portability You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format (Article 20 GDPR), provided that it has not already been erased and the relevant requirements of Article 20 GDPR are met.
  • Right to object You have the right to object to the processing of personal data concerning you at any time for reasons arising from your particular situation (Article 21 GDPR). We will cease processing your personal data unless we can demonstrate compelling legitimate grounds for this that override your interests, rights and freedoms, or unless the processing is being used to establish, exercise or defend legal claims.
  • Right to lodge a complaint with the authorities You have the right to appeal to the above-mentioned data protection officer or to a data protection supervisory authority if you believe that the processing of personal data concerning you is in breach of the General Data Protection Regulation. (Article 77 GDPR) The competent data protection supervisory authority for us is:
    The Bavarian Data Protection Authority (Bayerische Landesamt für Datenschutzaufsicht – BayLDA)
    Promenade 18
    91522 Ansbach, Germany
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